Privacy Policy
PRIVACY NOTICE AND COOKIE POLICY
1. INTRODUCTION
Female Advisory Board Ltd (‘we’, ‘us’ and ‘our’) understand that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of all our partners, founders, and everyone who visits our website, and will only collect and use information in a manner consistent with your rights and our obligations under the UK General Data Protection Regulation (UK GDPR).
This Notice explains what personal information we process about you when you:
- use our Services, this includes using our website, any advisory services and the platform;
- communicate with us by email, telephone or on social media;
- subscribe to our direct marketing communications; and
- attend any of our events, conferences or workshops.
Please read this Privacy Notice carefully and ensure that you understand it. If you do not accept and agree with this Privacy Notice, you must stop using our website, and platform immediately.
2. INFORMATION ABOUT US
2.1 Our website is owned and operated by Female Advisory Board Ltd registered in England under company number 12262676. We are registered with the ICO under number ZA768729. The registered address is Building 5, Carrwood Park, Selby Road, Swillington Common, Leeds, England, LS15 4LG.
- WHAT DATA DO WE COLLECT AND WHY?
WEBSITE
You can access and browse our website without the need for you to actively provide us with your personal data. However, you will need to register an account in order to become a member.
| Purpose/ Activity | Personal data collected | Lawful basis relied on under the UK GDPR |
| Visiting our website |
| Consent – You will be able to enable and disable cookies (except necessary cookies) when you visit our website. Legitimate interests – Information about your device is collected to help us understand how you use our website, whilst helping us to improve our website for future visits. |
| Registering with us |
Optional EDI information:
| Consent, and where required under applicable law, explicit consent. Our ethos is to promote diversity and inclusion and want to make a difference. We will be reporting on our progress (all data will be anonymised), with the intention of supporting equality. However, please note providing this data is entirely option and will not affect your membership. |
| Purchasing a membership | If you have already registered an account, then we will use the information you provided during the registration process to communicate with you about your membership. In addition to this, we will need to collect your payment details to process payment. | Performance of a contract with you, or to take steps before entering into a contract with you. |
ATTENDING EVENTS AND WORKSHOPS
| Purpose/ Activity | Personal data collected | Lawful basis relied on under the UK GDPR |
| Attending workshops and events |
| Consent |
| Attending webinars within the Platform |
| Consent, contract. To make the full use of our service you can choose to use our platform to attend webinars. Whilst some areas of the platform mean you can keep your personal profile confidential, you might be able to see other members when attending these webinars. |
This Privacy Notice applies only to your dealings with us as a member, partner, sponsor,chair, potential member, potential chair, potential partner, potential sponsor or your use of our website. It does not extend to any websites that are linked to or from our website (whether we provide those links or whether they are shared by other users). We have no control over how your data is collected, stored or used by other websites or third parties and we advise you to check the privacy policies of any such websites before providing any data to them.
4. Direct Marketing
When you register your account on our website, or purchase a membership through our website, we ask you to set your contact preferences for marketing and market research communications from us. We have a legitimate interest in using your personal data for marketing purposes. This means we may not always ask you for your consent before sending you marketing information. If we change our marketing approach in the future so that consent is needed, we will ask for this separately and clearly.
We may collect and process the following information when you create an account on our website: name, email address, contact numbers, address, date of birth and location.
If you do opt-in and you later change your mind, we provide an unsubscribe link at the bottom of every marketing communication. You can also withdraw consent to marketing communications by contacting: support@femaleadvisoryboard.co.uk
5. HOW AND WHERE DO WE STORE YOUR DATA?
We only keep your data for as long as we need to in order to use it as described above and/or for as long as we have your permission to keep it. In any event, we will conduct an annual review to ascertain whether we need to keep your data. Data retention is defined as the retention of data for a specific period of time and for back up purposes. We shall not keep any personal data longer than necessary but acknowledge that this will be dependent on the different types of documents and data that we have responsibility for. As such, our general data retention period shall be for a period of 6 years.
Your data will only be stored within the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein).
6. DO WE SHARE YOUR DATA?
We may contract with third parties to supply products and services to us, or to you on our behalf. These may include payment processing, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law. We currently contract with the following categories of third parties:-
Third parties
In order to provide our services to you or to otherwise fulfil contractual arrangements that we have with you, we may need to share data with our third party service providers. This includes appointing data processors to carry out some of the data processing activities on our behalf. These may include, for example, payment processing organisations , fraud prevention and screening, credit risk management companies and IT system providers.
Members and event attendees
When you attend
Chair
When you sign up to a membership, you will create a personal platform. The platform will include your personal data, including any diversity and inclusion information, should you wish to provide it to us. The personal data on your platform will be available to our appropriate employees as well as the Chair of your group.
Speakers, Partners and Sponsors
We may share your personal data, with, speakers, partners and sponsors via your profile that you create on our platform but only where you have explicitly consented to this or requested that we do so.
Publicity and media
We may disclose your personal data publicly via the media or social media. For example, when sharing a comment or opinion you have provided. In such cases, we will clearly notify you of the sharing and you will have the choice not to participate or to otherwise object to such sharing, subject to our other legal obligations.
We may compile statistics about the use of our website including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymised and will not include any personally identifying information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used within the bounds of the law.
In certain circumstances we may be legally required to share certain data held by us, which may include your personal information, for example, where we are involved in legal proceedings, where we are complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made of us.
7. HOW CAN YOU CONTROL YOUR DATA?
When you submit information to us, you may be given options to restrict our use of your data. We aim to give you strong controls on our use of your data (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details or by managing your account).
8. YOUR RIGHTS
8.1 You have certain rights in relation to your personal information, which you can exercise free of charge:
- Right of access to a copy of your personal data
- Right to rectification of errors
- Right to erasure (in certain circumstances)
- Right to object (in certain circumstances)
- Right to data portability (in certain circumstances)
- Right to restrict processing (in certain circumstances)
- Right to withdraw consent
You can find out more details about your rights here: A guide to individual rights | ICO
9. AUTOMATED DECISION-MAKING AND PROFILING
9.1 It is not our policy to carry out automated decision-making and profiling; however in the event that we were to use personal data for the purposes of automated decision-making and those decisions have a legal (or similarly significant effect) on you, you have the right to challenge such decisions under data protection law, requesting human intervention, expressing your own point of view, and obtaining an explanation of the decision from us.
A. The right described in section 9.1 does not apply in the following circumstances
ii. The decision is necessary for the entry into, or performance of, a contract between the you and us;
iii. The decision is authorised by law; or
iv. You have given your explicit consent.
B. Where we use your personal data for profiling purposes, the following shall apply:
ii.Clear information explaining the profiling will be provided, including its significance and the likely consequences;
iii. Appropriate mathematical or statistical procedures will be used;
iv. Technical and organisational measures necessary to minimise the risk of errors and to enable such errors to be easily corrected shall be implemented; and
v. All personal data processed for profiling purposes shall be secured in order to prevent discriminatory effects arising out of profiling.
10. CHANGES TO OUR PRIVACY NOTICE
We may change this Privacy Notice as we may deem necessary from time to time, or as may be required by law. Any changes will be immediately posted on our website and you will be deemed to have accepted the terms of the Privacy Notice on your first use of our website following the alterations. We recommend that you check this page regularly to keep up-to-date.
11. WHAT COOKIES DO WE USE AND WHAT FOR?
Please read this cookie policy carefully as it contains important information on who we are and how we use cookies on our website. This policy should be read with our Privacy Notice.
Cookies
A cookie is a small text file which is placed onto your device (e.g. computer, smartphone or other electronic device) when you use our website. We use cookies on our website.
For further information on cookies generally, including how to control and manage them, you can have a look at the Information Commissioner’s Office guidance here: Cookies | ICO.
Consent to use cookies and changing settings
We will ask for your consent to place cookies or other similar technologies on your device, except where they are essential for us to provide you with a service that you have requested.
You can withdraw any consent to the use of cookies or manage any other cookie preferences by contacting: support@femaleadvisoryboard.co.uk
Our use of cookies
We use the following type of cookies:
Strictly necessary cookies: These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
Analytical/performance cookies: They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies: These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed. We may also share this information with third parties for this purpose.
You can find out more information about the individual cookies we use and the purpose for which we use them in the table below:
| Cookie | Domain | Description | Duration | Type |
| __cf_bm | .www.femaleadvisoryboard.co.uk | Cloudflare set the cookie to support Cloudflare Bot Management. | 1 hour | Functional |
| _ga_* | .femaleadvisoryboard.co.uk | Google Analytics sets this cookie to store and count page views. | 400 days | Analytics |
| _ga | .femaleadvisoryboard.co.uk | Google Analytics sets this cookie to calculate visitor, session and campaign data and track site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognise unique visitors. | 400 days | Analytics |
| elementor | femaleadvisoryboard.co.uk | The website’s WordPress theme uses this cookie. It allows the website owner to implement or change the website’s content in real-time. | Session | Necessary |
| illow-consent | femaleadvisoryboard.co.uk | This cookie is used to keep track of a given consent in the platform | Session | Necessary |
You can choose to delete Cookies at any time however you may lose any information that enables you to access our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
12. HOW TO CONTACT US
If you have any questions about this Notice or if you wish to make a complaint about how we process your personal information, please contact: support@femaleadvisoryboard.co.uk
You may also lodge a complaint with the Information Commissioner’s Office (ICO), if you think your data protection rights have been breached in any way by us and you have already made a complaint to us in the first instance and you remain unsatisfied with the complaint outcome. You may contact the ICO at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
Alternatively, visit the ICO website here: Information Commissioner’s Office (ICO) or email: icocasework@ico.org.uk.
PRIVACY NOTICE AND COOKIE POLICY
1. INTRODUCTION
Female Advisory Board Ltd (‘we’, ‘us’ and ‘our’) understand that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of all our partners, founders, and everyone who visits our website, and will only collect and use information in a manner consistent with your rights and our obligations under the UK General Data Protection Regulation (UK GDPR).
This Notice explains what personal information we process about you when you:
- use our Services, this includes using our website, any advisory services and the platform;
- communicate with us by email, telephone or on social media;
- subscribe to our direct marketing communications; and
- attend any of our events, conferences or workshops.
Please read this Privacy Notice carefully and ensure that you understand it. If you do not accept and agree with this Privacy Notice, you must stop using our website, and platform immediately.
2. INFORMATION ABOUT US
2.1 Our website is owned and operated by Female Advisory Board Ltd registered in England under company number 12262676. We are registered with the ICO under number ZA768729. The registered address is Building 5, Carrwood Park, Selby Road, Swillington Common, Leeds, England, LS15 4LG.
- WHAT DATA DO WE COLLECT AND WHY?
WEBSITE
You can access and browse our website without the need for you to actively provide us with your personal data. However, you will need to register an account in order to become a member.
Purpose/Activity: Visiting our website
Personal data collected:
- how you have reached our digital platform, the internet protocol (IP) address you have used, and the MAC address of your device
- your operating system, browser type, versions and plug-ins
- your journey through our digital platform, including which links you click on and any searches you made, how long you stayed on a page, and other page interaction information
- photos you share with us, tag us in and allow us to use.
- videos you have watched and the duration
- what content you like or share
- which pop up or push messages you might have seen and responded to
Lawful basis relied on under the UK GDPR:
Consent – You will be able to enable and disable cookies (except necessary cookies) when you visit our website.
Legitimate interests – Information about your device is collected to help us understand how you use our website, whilst helping us to improve our website for future visits.
Purpose/Activity: Registering with us
Personal data collected:
- Name
- Date of birth
- Gender
- Business/company name
- Job title
- Profession
- Contact information such as email addresses and telephone numbers
- Demographic information such as post code, preferences and interests
Optional EDI information:
- Ethnic and racial origin
- Any other demographic information given as part of onboarding discussions on the part of the member
- Gender identity
- Sexual orientation
Lawful basis relied on under the UK GDPR:
Consent, and where required under applicable law, explicit consent.
Our ethos is to promote diversity and inclusion and want to make a difference. We will be reporting on our progress (all data will be anonymised), with the intention of supporting equality. However, please note providing this data is entirely option and will not affect your membership.
Purpose/Activity: Purchasing a membership
Personal data collected:
If you have already registered an account, then we will use the information you provided during the registration process to communicate with you about your membership.
In addition to this, we will need to collect your payment details to process payment.
Lawful basis relied on under the UK GDPR:
Performance of a contract with you, or to take steps before entering into a contract with you.
ATTENDING EVENTS AND WORKSHOPS
Purpose/ Activity: Attending workshops and events
Personal data collected:
- Name
- Date of birth
- Gender
- Business/company name
- Job title
- Profession
- Contact information such as email addresses and telephone numbers
- Demographic information such as post code, preferences and interests
- Financial information such as credit / debit card numbers
- Ethnic and racial origin
Lawful basis relied on under the UK GDPR:
Consent
Purpose/ Activity: Attending webinars within the Platform
Personal data collected:
- Name
- Business/company name
- Job title
- Profession
- Any other personal data that you freely give during the webinar or event.
Lawful basis relied on under the UK GDPR:
Consent, contract.
To make the full use of our service you can choose to use our platform to attend webinars. Whilst some areas of the platform mean you can keep your personal profile confidential, you might be able to see other members when attending these webinars.
This Privacy Notice applies only to your dealings with us as a member, partner, sponsor,chair, potential member, potential chair, potential partner, potential sponsor or your use of our website. It does not extend to any websites that are linked to or from our website (whether we provide those links or whether they are shared by other users). We have no control over how your data is collected, stored or used by other websites or third parties and we advise you to check the privacy policies of any such websites before providing any data to them.
4. Direct Marketing
When you register your account on our website, or purchase a membership through our website, we ask you to set your contact preferences for marketing and market research communications from us. We have a legitimate interest in using your personal data for marketing purposes. This means we may not always ask you for your consent before sending you marketing information. If we change our marketing approach in the future so that consent is needed, we will ask for this separately and clearly.
We may collect and process the following information when you create an account on our website: name, email address, contact numbers, address, date of birth and location.
If you do opt-in and you later change your mind, we provide an unsubscribe link at the bottom of every marketing communication. You can also withdraw consent to marketing communications by contacting: support@femaleadvisoryboard.co.uk
5. HOW AND WHERE DO WE STORE YOUR DATA?
We only keep your data for as long as we need to in order to use it as described above and/or for as long as we have your permission to keep it. In any event, we will conduct an annual review to ascertain whether we need to keep your data. Data retention is defined as the retention of data for a specific period of time and for back up purposes. We shall not keep any personal data longer than necessary but acknowledge that this will be dependent on the different types of documents and data that we have responsibility for. As such, our general data retention period shall be for a period of 6 years.
Your data will only be stored within the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein).
6. DO WE SHARE YOUR DATA?
We may contract with third parties to supply products and services to us, or to you on our behalf. These may include payment processing, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law. We currently contract with the following categories of third parties:-
Third parties
In order to provide our services to you or to otherwise fulfil contractual arrangements that we have with you, we may need to share data with our third party service providers. This includes appointing data processors to carry out some of the data processing activities on our behalf. These may include, for example, payment processing organisations , fraud prevention and screening, credit risk management companies and IT system providers.
Members and event attendees
When you attend
Chair
When you sign up to a membership, you will create a personal platform. The platform will include your personal data, including any diversity and inclusion information, should you wish to provide it to us. The personal data on your platform will be available to our appropriate employees as well as the Chair of your group.
Speakers, Partners and Sponsors
We may share your personal data, with, speakers, partners and sponsors via your profile that you create on our platform but only where you have explicitly consented to this or requested that we do so.
Publicity and media
We may disclose your personal data publicly via the media or social media. For example, when sharing a comment or opinion you have provided. In such cases, we will clearly notify you of the sharing and you will have the choice not to participate or to otherwise object to such sharing, subject to our other legal obligations.
We may compile statistics about the use of our website including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymised and will not include any personally identifying information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used within the bounds of the law.
In certain circumstances we may be legally required to share certain data held by us, which may include your personal information, for example, where we are involved in legal proceedings, where we are complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made of us.
7. HOW CAN YOU CONTROL YOUR DATA?
When you submit information to us, you may be given options to restrict our use of your data. We aim to give you strong controls on our use of your data (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details or by managing your account).
8. YOUR RIGHTS
8.1 You have certain rights in relation to your personal information, which you can exercise free of charge:
- Right of access to a copy of your personal data
- Right to rectification of errors
- Right to erasure (in certain circumstances)
- Right to object (in certain circumstances)
- Right to data portability (in certain circumstances)
- Right to restrict processing (in certain circumstances)
- Right to withdraw consent
You can find out more details about your rights here: A guide to individual rights | ICO
9. AUTOMATED DECISION-MAKING AND PROFILING
9.1 It is not our policy to carry out automated decision-making and profiling; however in the event that we were to use personal data for the purposes of automated decision-making and those decisions have a legal (or similarly significant effect) on you, you have the right to challenge such decisions under data protection law, requesting human intervention, expressing your own point of view, and obtaining an explanation of the decision from us.
A. The right described in section 9.1 does not apply in the following circumstances
ii. The decision is necessary for the entry into, or performance of, a contract between the you and us;
iii. The decision is authorised by law; or
iv. You have given your explicit consent.
B. Where we use your personal data for profiling purposes, the following shall apply:
ii.Clear information explaining the profiling will be provided, including its significance and the likely consequences;
iii. Appropriate mathematical or statistical procedures will be used;
iv. Technical and organisational measures necessary to minimise the risk of errors and to enable such errors to be easily corrected shall be implemented; and
v. All personal data processed for profiling purposes shall be secured in order to prevent discriminatory effects arising out of profiling.
10. CHANGES TO OUR PRIVACY NOTICE
We may change this Privacy Notice as we may deem necessary from time to time, or as may be required by law. Any changes will be immediately posted on our website and you will be deemed to have accepted the terms of the Privacy Notice on your first use of our website following the alterations. We recommend that you check this page regularly to keep up-to-date.
11. WHAT COOKIES DO WE USE AND WHAT FOR?
Please read this cookie policy carefully as it contains important information on who we are and how we use cookies on our website. This policy should be read with our Privacy Notice.
Cookies
A cookie is a small text file which is placed onto your device (e.g. computer, smartphone or other electronic device) when you use our website. We use cookies on our website.
For further information on cookies generally, including how to control and manage them, you can have a look at the Information Commissioner’s Office guidance here: Cookies | ICO.
Consent to use cookies and changing settings
We will ask for your consent to place cookies or other similar technologies on your device, except where they are essential for us to provide you with a service that you have requested.
You can withdraw any consent to the use of cookies or manage any other cookie preferences by contacting: support@femaleadvisoryboard.co.uk
Our use of cookies
We use the following type of cookies:
Strictly necessary cookies: These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.
Analytical/performance cookies: They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies: These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed. We may also share this information with third parties for this purpose.
You can find out more information about the individual cookies we use and the purpose for which we use them below:
Cookie: __cf_bm
Domain: .www.femaleadvisoryboard.co.uk
Description: Cloudflare set the cookie to support Cloudflare Bot Management.
Duration: 1 hour
Type: Functional
Cookie:_ga_*
Domain: .femaleadvisoryboard.co.uk
Description:Google Analytics sets this cookie to store and count page views.
Duration: 400 days
Type: Analytics
Cookie: _ga
Domain: .femaleadvisoryboard.co.uk
Description: Google Analytics sets this cookie to calculate visitor, session and campaign data and track site usage for the site’s analytics report. The cookie stores information anonymously and assigns a randomly generated number to recognise unique visitors.
Duration: 400 days
Type: Analytics
Cookie: elementor
Domain: femaleadvisoryboard.co.uk
Description: The website’s WordPress theme uses this cookie. It allows the website owner to implement or change the website’s content in real-time.
Duration: Session
Type: Necessary
Cookie: illow-consent
Domain: femaleadvisoryboard.co.uk
Description: This cookie is used to keep track of a given consent in the platform
Duration: Session
Type: Necessary
You can choose to delete Cookies at any time however you may lose any information that enables you to access our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
12. HOW TO CONTACT US
If you have any questions about this Notice or if you wish to make a complaint about how we process your personal information, please contact: support@femaleadvisoryboard.co.uk
You may also lodge a complaint with the Information Commissioner’s Office (ICO), if you think your data protection rights have been breached in any way by us and you have already made a complaint to us in the first instance and you remain unsatisfied with the complaint outcome. You may contact the ICO at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
Alternatively, visit the ICO website here: Information Commissioner’s Office (ICO) or email: icocasework@ico.org.uk.